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To establish guidelines for the consistent decision-making process related to the acceptance, placement and long-term maintenance of public requests for memorial donations in city-owned facilities, parks, natural areas and trail system.
Memorials gifts have been a welcome and thoughtful addition to the City of Winona’s parks for many years. Historically, the department has accepted these donations without a formal written policy however guidelines are needed for sustainable management of site-appropriate amenities so as not to detract from the visual aesthetics of the surrounding natural environment or place an undue burden on the city.
The protection of the natural environment is a high priority. To this end, the City of Winona Parks and Recreation Department may limit memorials in order to promote resource management and sustainability of natural landscapes. The integrity, natural and architectural features of parks, natural areas, and facilities will be preserved and not detract from a user’s experience. Design specifications will be compatible with existing management and operations plans.
Proposals will be evaluated by Parks and Recreation staff.
The placement of enhancements in the park system must be compatible with the existing comprehensive park system plan, individual park plans, and/or capital improvement program (CIP) requirements of the City of Winona with the final decision as to location and donation type to be determined by the Parks and Recreation Department and Park Superintendent.
Memorials shall not detract from or overpower the scenic or architectural values of the existing environment. Memorial donations, which are large in scale, may be considered on a case-by-case basis, as they relate to park planning processes and the CIP process.
Non-designated monetary memorial donations will be used to meet current needs of the department as recommended by the department director.
Memorial plaques or other naming designations are not allowed on or near Memorial Trees.
The City is not responsible to replace damaged, stolen, or vandalized memorials.
All memorials will be constructed of materials that meet the design and maintenance requirements of the Parks and Recreation Department. Park furniture donations are to be exclusively purchased from the Anova Furnishings Rendezvous Collection in the color black.
1. The donor reads this policy and then submits a completed Memorial Donation Agreement Form. Agreements are available in either hard copy form or online.
2. Parks and Recreation Department will review and determine the appropriateness of the proposal as measured by approval criteria. Department staff will notify the donor of the review decision and identify any final conditions of approval.
3. Payment in full will be made to the “City of Winona Parks and Recreation” for park furniture donations or to directly to “Winona Nursery” for tree donations.
4. Plaques are an additional cost. Plaques will be ordered through "La Boutique". Address is 178 Johnson St., Winona, MN 55987. Phone number is (507)452-6531. Email address is email@example.com..Plaque size options are 10" x 3" or 12" x 6". Plaques are to be ordered and paid for by the donor.
4. Park Maintenance will deliver and install donation trees and/or park furniture. The City does not coordinate donation installation with personal requests. Plaques are not able to be installed with memorial trees.
5. Once installed, a thank you letter will be issued to the donor that states the donation value and general purpose.
Once the exact location has been approved by department staff, the purchaser will be instructed to pick out and pay for the tree(s) at Winona Nursery, Address: 1258 Sugar Loaf Rd, Winona, MN 55987, Phone: (507) 452-6237 and notify Parks and Recreation when the purchase is complete. Parks and Recreation Staff will pick up and install the tree in the agreed upon location. There are no additional fees for tree installation.
The City does not coordinate the installation with personal ceremonies. Memorial plaques or other naming designations are not allowed on or near Memorial Trees. The City is not responsible to replace damaged, stolen, or vandalized memorials.
• Approved trees are: Elm, Flowering Crab, Ginkgo, Japanese Lilac, Kentucky Coffee, Locust, and Service Berry. Trees cost approximately $300-$400 depending on the species.
Notice: the City is no longer adding new benches to the East or West Lake Park but may replace existing non-memorial benches.
Once the application is approved including donation location, furniture type, and cost, payment in full must be made to, “City of Winona Parks and Recreation.” The City will place the park furniture order once payment in full is received.
All park furniture will be from the Rendezvous product line at Anova Furnishings in the color of black. Benches typically cost approximately $1,300.00; the buyer pays the exact cost of the bench as charged to the City. A concrete pad is required for park furniture. If the donation is replacing a piece that already has a concrete pad then there will be no additional fee. If the donation requires a new pad to be installed, a fee of $200 will be added to the invoice. Other types of park furniture costs will vary. This is given as an example only.
Memorial plaques may be purchased separately and will be installed at no additional fee to the front center of the concrete pad on park furniture only (not on trees). Plaques must follow a specific standard that includes size, color, material, font, mounting hole pattern, and character count.
The City does not guarantee permanency of the memorial. If a memorial must be relocated, staff will attempt to notify the donor, in writing, at the address shown on the completed Memorial Donation Agreement Form. The Director’s approval must be received before the ordering and installation of the memorial may proceed. The City shall be responsible for the installation and protection of the work, within reason. Once installed, the memorial becomes City property.
This policy may be reviewed annually by Department staff and updated as indicated.
List specific location(s) if there is a space desired, no guarantees.
List specific location(s) if there is a space desired, no guarantees
Please list other city locations not listed. Note: Placement on Lake Park - West Lake is not longer available.
Memorial gifts to The City of Winona are considered outright and unrestricted donations. The City of Winona does not guarantee permanency of the accepted donation. If a memorial must be relocated, department staff will attempt to notify the donor in writing at the address shown on this form. Donations may be tax deductible (please consult an accountant). The donor declares to have read the Memorial Donation Acceptance and Management Guidelines. The donor understands and agrees with the conditions set forth in this policy and agrees to pay the City any donation funds within one month of notification of Memorial Agreement approval.
I have read and understand the donation policy.
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
For more information, please contact the City of Winona Parks and Recreation Department.
City of Winona Parks and Recreation
Suite 105, 207 Lafayette Street
Winona, MN 55987
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